• Sigma Business Center
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Building User Guide Sigma Offices

OFFICE BUILDING GROUND FLOOR + 8 STORIES


GENERAL DETAILS


OFFICE BUILDING GROUND FLOOR + 8 STORIES, ELECTROSIGMA OFFICES - Part of an Asset
Adress : Cluj-Napoca, Str Republicii Nr 109
Beneficiary : ELECTROSIGMA OFFICES

Location & Access


The building is placed in a crowded area of Cluj City, in Zorilor County, in proximity of Student Campus Observator. Its main entrances is on Republicii Street, but the building also has a secondary entrance on Observatorului Street.

ElectroSigma offices is part of an eight stories building, which has on the ground floor a shopping center, own by the same beneficiary - Sigma Shopping Center.
Definition of Areas The tenant's responsibilities are set out in the lease agreement. This legally binding document sets out the obligations of both tenant and landlord and the areas over which these responsibilities extend.

The common parts and landlord areas, are the landlord's responsibility to maintain for the shared benefit of all tenants in the building. The landlord's costs in so doing are charged to the tenants through the service charge. The demised area is the area that the tenant has the responsibility to maintain.

The following lists are not exhaustive but cover the main areas.

Common areas maintained by the landlord: main lobbies, terraces, staircases, gangways and technical spaces, elevator lobbies, cleaning rooms, common floor circulations.
The tenant shall have the following obligations: to take care of the Premises and to use it prudently and diligently; this also implies the obligation to carry out, at his own expense, in due time and in good conditions, the maintenance, repair, hygienisation and fit-out works, according to the provisions of the Contract.


Building Services
The property functions in an efficient and economical way having regard to the design, and to your occupational requirements. The property complies with health, safety and environmental regulations.
The following building services are provided and managed by the building management team:
 Electrosigma maintenance (management)
Soft services & maintenance contracts:
 Security guarding & security systems(video surveillance, control access)
 IT systems maintenance contract

Cleaning & environmental:
 Internal cleaning
 External cleaning
 Window cleaning
 Hygiene services/toiletries
 Waste management
 Pest control
 Seasonal decorations
 Internal floral displays
 Estate cleaning

Hard services:

Mechanical & electrical services:
 M&E maintenance contract, repairs, inspections and consultancy
 Life safety systems maintenance, repairs Lift:
 Lift maintenance contract, repairs
 Maintenance HVAC system forcooling/heating
 Internal, external repairs & maintenance
 Park repairs & maintenance
 Car park repairs & maintenance
 Help desk support (Mon-Fri 9am - 18pm)
 Buildings insurance

Buildings & Property Tax


The tenant is responsible for its proportionate share of costs related to running and maintaining the building and the business park (i.e., general maintenance of the building, property management, property and similar taxes, insurance, etc.).
The final actual Service Charge will be reconciled on an annual basis based on an open books system.
Key Personnel
Landlord: Electrosigma Offices, 109th Republicii Street, 400489, Cluj-Napoca
Telephone: +40 741119232 | E-mail: comercial@electrosigma.ro

Building Utilities Metering Strategy

Regarding the commissioning, operation and maintenance of the complex system of the office building, this is done according to a scheduled operation and maintenance process with daily, monthly and seasonal operations.

The complex M&E systems, existing in the office building are:
 Heating Systems
 Water Distribution Systems
 Lighting Systems
 Ventilation Systems
 Refrigeration systems (the Restaurant at the Ground Floor of the building contains refrigerators for food)
All this systems are scheduled through the BMS and have different parameters of functionality during working hours (7.00 a.m. to 6.00 p.m.) in comparison with after working hours (6.00 p.m. to 7.00 a.m.).


A. General User
a) Heating and cooling is provided inside the building through ventiloconvectors, radiators and split systems .Each space : room or office has its own thermostat for heating control and also TRVs on the radiators through which inside temperature and fan speed can be adjusted.


b) Ventilation system is provided inside the building through a system of supply and exhaust tubes and grilles. The role of ventilation is to provide fresh air for the occupants of the building, when the CO2 concentration exceeds the allowed limits.
The windows of the building are also openable, thus allows occupants to control the fresh air flow rates.


b) Water distribution Systems: contain cold water, domestic hot water. Cold water is provided from the public water network and is used inside the toilets for the lavatories or inside kitchenettes, restaurant or professional kitchen, situated on the ground floor of the building.
Domestic Hot Water is provided by the equipment in the boiler room. Both cold and hot water have water meters placed on each level, allowing the tenants to measure and acknowledge their own water consumption.

c) Lighting System
The lighting system for the office spaces is of fluorescent lamps, combined with LED systems - with high frequency balasts. Each office or space is controlled by a switch for the internal lamps.
Exterior lighting system consists of exterior columns, with high frequency ballasts. The exterior lighting system is controlled by daylight sensors.


d) Fire detection and firefighting systems
The entire building is equipped with a fire detection system linked to the BMS. In case of a fire alarm, the warning is spread by the BMS, through acoustic signals.
All the entrances and evacuation stairs and paths are marked with exit lights, in order to guide the occupants to the outdoor spaces in case of emergency. The building is equipped also with firefighting systems: interior hydrants on each level. Also, on each level, as well as in the boilers rooms, there are fire extinguishers used in case of emergency.


f) Voice data - information VDI Network and Access Control
The building is equipped with a VDI network consisting of servers, racks, patch panels, networks plugs and cables mounted on a technical room, each floor. The main entrances on the office building are endowed with control access equipment, allowing the access on the building using cards. These cards can be used also for monitoring the presence of the occupants in the building through the working hours.

B. FACILITY MANAGER


a) Heating Systems
In the office areas, the heating system consists of radiators or ventiloconvectors - floor mounting.
The ventiloconvectors provide both cooling and heating for the office spaces, being linked by a 4 pipes system to the boilers, for heating, and to the chiller for cooling.
On the spaces with radiators, there are split systems for cooling.
The heating agent comes from the boilers, having the parameters on the supply/return pipes: 70/60 °C; meanwhile the cooling agent comes from the chiller having the parameters on the supply/return pipes: 7/12 °C.
The ventiloconvectors are controlled through internal thermostats, mounting on the
walls, inside the offices spaces. Through the thermostats, the occupants can establish the temperature of the interior spaces. The radiators have TRVs, in order to adjust the temperature inside office spaces.
On all occupied spaces, there are openable windows, which permeats to the occupants to adjust temperature according to their own comfort.

b) Ventilation system

It has the role to provide fresh air for the building through air handling units which provides fresh air. The floors that are endowed with ventilations, are: ground floor and levels 3, 5, 7 & 8.

The restaurant area has a separate air handling unit, due to the different regimes of ventilation and different flows of fresh air needed on that space.
From each air handling unit, through ventilation raisers and grilles, the fresh air is spread into the internal spaces. Through the same system of ventilation pipes and grilles exhaust air is extracted from the office spaces..
The ventilation system is controlled manually, by the facility manager of the building, having the possibility to modify the interior supply air rates or fan speed.
For a proper functioning, both heating and ventilation should have an appropriate commissioning schedule, with maintenance and operation procedures in place carried out weekly, monthly and seasonally, as following:
- weekly - inspection of heating or cooling pipe systems, depending of the season, for preventing the possibility of failures
Inspections have to check the ventilation raisers, parameters of supply and exhaust air, leakage on the ventilation systems, pressure and speed of the supply air.
- monthly - inspections of the boilers rooms equipment: boilers, hot water reservoirs, expansion vessels, etc.,
Inspections of the ventiloconvectors / radiators from interior spaces: temperatures of the supply air, speed of the fan for the supply air, temperatures and TRVs of the radiators
- seasonally - inspections of the cooling equipment before the hot season: parameters of cooling agent, pumping group for chiller, condenser and evaporator parameters.
Inspections of the ventilation main equipment: air handling units, parameters of functionality for the heating and cooling batteries, speed of the supply air, ESP of the fans, cleaning of filters.
Inspection of the ventiloconvectors from interior spaces: heck of heating/cooling batteries, filter cleaning should be done seasonally.

c) Water Systems
Cold water is provided from the public water network and is used for the toilets' lavatories and the kitchenettes. Domestic Hot Water is provided by the equipment in the boilers room.
Both cold and hot water have water meters placed on each level, allowing the tenants to measure and acknowledge their own water consumption.
Water use, water meters and water savings are important features to be considered and carefully monitored in each building.
For an accurate evidence of the water consumption, the building is equipped with separate water meters for each level, measuring both hot water and cold water.
Also the Restaurant and Kitchen Area, on the Ground Floor have separate sub-meters for cold and domestic hot water in place.

The main sub-meters on water systems are for the following purposes: cold water & hot water .
Other water saving features that the building is equipped with, are the following:
- tapes with user sensors which cause a dispersion of the water only when the hand presence of a building occupier is an detected
- low flash WCs, which have two different smaller size water reservoirs: 6 liters ratio full flush or 3 liters ratio reduced flush.
To have a functional and efficient water system, the operation and maintenance procedures of the water systems are extremely important. They have to be fulfilled according to operation and maintenance schedule in place, implying:
- weekly checking of the hot and cold water pipes, boiler rooms, hot water reservoirs (by
the maintenance personnel), addressing on the spot to any issue arising or signaled through the BMS;
- monthly readings of the hot and cold water sub-meters
- check the proper functionality of the equipment inside the boilers room, taking into account the anti-legionella function, which the boilers are activating once a month, through their automation
- check the proper functionality of hot water reservoirs, responsible for the provision of domestic hot water

d) Lighting System
The lighting system for the office spaces is using the high frequency ballasts lamps - fluorescent types, controlled by local switches placed on each office. Also, the LED systems are being implemented in zones where fluorescent luminaires have been replaced due to fulfilling their lyfe cycle.
On the circulation areas: lobby, stairs, etc. - the lighting is controlled by switches placed localy. The technical rooms have fluorescent lamps, with high frequency ballasts.
Exterior lighting system consists of exterior columns, also with high frequency ballasts. The exterior lighting is controlled through daylight sensors.
All the floors have separate energy sub-meters which allows to quantify the exact amount of the electricity consumed by each tenant. Also, the restaurant and its kitchen have their own electricity sub-metering, allowing in a separate metering of the electricity consumed.
On each floor, there are electrical panels, mounted in technical rooms, which contain the electrical circuits for the electrical consumers from that floor. Each technical room contains a separate electrical panel and electricity sub-meters dedicated to measure the electricity consumed by the tenants.
Technical inspections of the lighting systems and electrical panels are recommended on a monthly basis. The issues appeared on the electrical installations and signaled after the mounthly inspection should be addressed on the spot.


e)Fire Detection and Firefighting Systems
The entire building is equipped with a fire detection system linked to the BMS. In case of a fire alarm, the warning is spread by the BMS through acoustic signals.

All the entrances and evacuation stairs and paths are marked with exit lights, in order to guide the occupants to the outdoor spaces in case of emergency.
The building is equipped also with firefighting systems: interior hydrants on each level, 2 jets in function - 5 liters/second.
Also, on each floor, as well as in the boiler rooms, there are fire extinguishers used in case of emergency.
Technical inspections of the fire detection and firefighting systems are recommended monthly or every three months, carried out by specialized companies following a commissioning schedule. The issues appeared on these systems and signaled by the BMS should be addressed on the spot.


f) Voice-data - information VDI Network and Control Access on the Building
The building is equipped with a VDI network consisting of servers, racks, patch panels, networks plugs and cables mounted under the technical floor. Each floor has a low current technical control room which contains the components of VDI networks described above.
The main entrances on the office building are endowed with control access equipment, allowing the access on the building using cards. These cards can be used also for monitoring the presence of the occupants in the building through the working hours.
Technical inspections of the VDI systems are recommended every three months, carried out by specialized companies following a commissioning schedule. The issues appeared on these systems and signaled by the BMS should be addressed on the spot.

Lifts

The lifts of the building are dimensioned for 8 and for 10 people.Several options were analyzed and the most energy efficient one was chosen. A fully comprehensive lift contract has been signed with ASCENSO. Under the contract, all lifts will benefit from a planned preventative maintenance program with a 24 hour all year round breakdown and repair facility. In case of lift breakdown, ASCENSO will respond to the solicitation from Monday to Friday between 8.30 a.m. and 4.30 p.m., except the situations where people are trapped in the lifts. To gain the best possible service from the lifts, the doors should never be obstructed and should be used only at the capacity specified inside and only for the transport of people.
According to electrical consumption provided by the producer, these types of elevators consume 0.88kWh/day in stand-by mode and 12.04 kWh/day in travel mode. Annual energy consumption is 4714 kWh according to the technical specification.
Also, elevators are equipped with LED lighting with auto-shutoff, and electrical components for stand-by mood, which allows a low consumption of electricity. In an emergency fire situation, nobody should use the lifts. If someone is in lift transit during a fire evacuation or emergency situation, the lift will automatically return to the ground, the doors will open and the lift can then be evacuated.

3. Emergency Information


a. General User
The entire office building is equipped with fire exits - on main entrances, along the stairs and on each floor level. The fire exits have the scope of marking the exits to the main stairs and to avoid the panic between the occupants of the building in a fire situation, or in case of damages of the electricity system.
The office building is also equipped with fire detection system, linked to the BMS. The firefighting systems inside the building consist of interior hydrants and powder extinguishers, mounted on each level.


b. Facility Manager
The entire office building is equipped with fire exits - on main entrances, along the stairs and on each floor level. The fire exits have the scope of marking the exits to the main stairs and to avoid the panic between the occupants of the building in case of fire, or in case of damages to the electricity system.
The fire exits functionality is based on an emerging kit, rather than a separate UPS. Also, for the purpose of avoiding panic, some of the lamps from the office area, stairs and circulation areas, are equipped with emerging kit, in order to stay on in case of damages to the electricity system.
The office building is also equipped with fire detection system, linked to the BMS . The location of the fire detection main equipment and first aid equipment is at the ground floor of each building wing, behind the reception desk, being thus easily surveyed and accessed.
The fire detection system is linked to the BMS, which allows the system to control the lifts and the evacuation lighting, in a fire alarm situation, the lifts being descended to the ground floor and blocked at this level. The emergency lightings on the evacuation paths and main and secondary stairs, should also be automatically turned on. The BMS will also start an acoustic alarm, which will warn the occupants of the entire building that there is a fire in place.
The firefighting system consists of interior hydrants and powder extinguishers, mounted on each level. The interior hydrants are placed on the entrance of each open office floor, near the main entrances. They are supplied directly from the cold water network, having a flow of 2.5 l/s without a fire reservoir in place.
On each open office floor level, there are also fire extinguishers.

4.Energy & Environmental Strategy

Energy, water and gas consumptions during each months shall be registered carefully, reported on internally and to management, and compared against the targets.
The HVAC and water systems, as well as lighting systems should benefit of mountly and seasonal inspections regarding the parameters of function, temperatures, fixtures, leakages, pressure and general state of functioning. Any identified issues or defects should be addressed immediately.
The refurbishment and cleaning materials should be selected taking into account responsible sources of procurement, a low content of VOC ( volatile organic compounds) and eco friendly content.
Regular routine checks for the HVAC, water and electrical systems should be made, in order to maintain a good level of functioning and to reduce waste of water and energy.

The operation and maintenance procedures have to be fulfilled according to operation and maintenance schedule in place, including:
 Weekly checking of the hot and cold water pipes, boiler rooms and hot water reservoirs, by the maintenance personnel. Addressing on the spot to any issues observed or signaled by the facility team;
 Monthly readings of the hot and cold water sub-meters;
 Checking the proper functionality of the equipment inside the boiler room, taking into account the anti-legionella function, which the boilers are activating once a month, through their automation;
 Checking the proper functionality of sensors mounted on the hot water reservoirs, through which the domestic hot water can be provided by boilers
Other Facilities
Electrosigma Offices offers a wide range of services and premium facilities

Complete services
 IT & digital video infrastructure (extended cabling office); customizable interior design, IT infrastructure, video, controlled access in offices, server configuration;
 Alternative provision of telecommunication services by two routes; high profile power supply services
 Advanced system of administration and video monitoring of the building, 24/7 on site security
 Reception services 8/5; ATM ( TransilvaNia Bank,BRD Group Societe Generale, ING Bank, etc.)
 Intelligent management system
 Support services center
Premium facilities
 Office spacing class A
 parking spaces; bicycle parking racks
 Facilities for people with disabilities
 Event areas with conference rooms
 Retail area, restaurant, coffee shop
 Storage spaces; server spaces
 Restrooms on every floor; elevators

State of the art technologies and materials:
 Double windows with opening systems
 Quality materials and finishes
 Integrated HVAC system for cooling/heating with distributed control
 Safety power supply
 Centralized heating system with perimeter controlled thermostats
 Suspended modular ceiling
 Interior window blinds to reduce the impact of solar radiations

6. Transport Facilities


Buses
The bus no. 35, 46, 46 B, 43 and 50 from town city and counties Marasti, Manastur, Muncii, Unirii Square up to "Observatorului" station. Busses travels from 10 to 10 mins, Observatorului Bus Station is less than 250 meters away from Electrosigma Offices.

Car parking

The street provides two accesses in the building, one main access from Republicii Street and a secondary access from Observatorului Street. The entrance on the car parking, placed on the floor kevel of the property is being done through both acceses. There are a total of _____ lots designed out as parking spaces. There are also a number of _________ parking spaces for people with physical disabilities.
Mail Deliveries
Mail delivery is organized via the reception on the Republicii Street, unless agreed otherwise with the tenants.
Mail deliveries for tenants will be via the main Republicii & Observatorului street receptions unless agreed otherwise with the tenants. The receptionist will sort the mail each working day and telephone each tenant's dedicated reception to notify them they can collect their mail from the reception.
Tenants can send packages or letters using the reception service. The packages/letters are collected by the reception service each day, before 13.00. The reception service will schedule a pick-up hour with the tenant's preferred courier service provider.

Deliveries & Couriers
Vehicles making deliveries/collections to any tenants at the ElectroSigma Offices Cluj will be permitted a maximum of 20 minutes to wait and unload/load. There are specified loading/unloading areas in the proximity of the main entrance.
All small deliveries, e.g. post, stationery supplies, small office equipment and catering can be carried out in normal working hours via the receptions unless agreed otherwise.
All large deliveries, e.g. office moves, large office equipment, fit-out works and materials should be carried out, outside of office hours, or at weekends to minimize disruption unless agreed otherwise with building management.
The building and estate team will also need to be notified at least 48 hours in advance via the delivery booking system, to be given sufficient time to notify other tenants and any Landlord's contractors who may be affected by any large deliveries.
The main reception will direct all couriers to the relevant tenant on floor reception desks.


Restaurant Deliveries
The restaurant supply will be made through the alley that has been specifically designed for this, with access from Republicii Street.


Staff/Visitor Access to the Building
Electrosigma Offices has its main access places on Republicii Street, No 109 operating with one receptionist on the working ours, from 8 a.m. to 6 p.m., Monday to Friday, with access control.
During the non-working hours, 6 p.m. to 8 a.m. from Monday to Friday and during the weekend, there are external patrols and all the entrances are secured by the electronic access control system.

Access for Tenant Contractors
All tenants' contractors undertaking any work or requiring access to the common parts or landlord areas (including landlord risers) will require a Work or Access Permit.
The Tenant shall consult and agree on beforehand with the Landlord as far as the conditions of supply, implementation, integration and compatibility of the services contracted individually with the other Services and specific requirements implemented by the Landlord for the office building are concerned.
The Tenant shall notify the Landlord in writing with regards to the conclusion, modification and/or termination of any such service supply contract within a maximum of 10 days from the date on which such a contract has been concluded, modified or terminated.

7. Tenant's Obligations


Security
ElectroSigma Offices CLuj will benefit from an advanced administration and video monitoring 24 hours a day, 7 days a week. However, the tenants are responsible to ensure their own office areas.

Maintenance of Demised Services
Each tenant is required to make sure they are maintenance compliant with legislation and best practice regarding all services installed within the demise. This includes, but is not limited to, electrical, mechanical, fire, life safety, BMS controls and fabric, doors and ironmongery, adopted by the tenant and leading from their demise to the common parts.
Out of Hours (Emergency Contacts)
It is an absolute requirement that each tenant provides out of hours emergency telephone numbers for key staff members. This is necessary for us to contact you in the event of major security alerts, partial or total destruction of the building or because of critical system activations within your demised area.

Storage
No high-risk storage materials whatsoever will be permitted to be kept on site, including, but not limited to, potentially explosive fuel, liquid, degradable materials or any material potentially harmful to building users. Tenants are required to adopt good housekeeping methods to ensure there are no Health and Safety or security implications arising from the storage of their materials.
General Waste & Recycling
The tenants have the obligation to respect the Waste Policy detailed at Chapter 9.

Smoking
Smoking is not permitted in any area of the building. Additionally, smoking directly outside of either the reception entrances is not permitted and any smokers must be a minimum of 10 meters distance from these entrances.

Health & Safety Management
Each tenant is responsible for the safety of their employees, contractors and visitors within their offices. If any user of the building sees an incident or anything else that creates a health and safety hazard or issue, he/she is responsible for taking whatever action he/she can to resolve the situation. In addition to the foregoing he/she must also contact the helpdesk for further advice and they will act as necessary to promptly resolve the situation.
The tenants and the facility management will make sure all the health & safety regulations according to national best practices are implemented.
Fire safety policy
It is ElectroSigma Offices' policy to: ensure that all staff, tenants, contractors, visitors, and members of the public are protected from the risk of fire;
 carry out fire risk assessments and identify, implement, and maintain appropriate control measures;
 ensure that all areas of the office building comply with statutory requirements;
 provide staff, tenants, contractors and visitors with sufficient and appropriate fire awareness instruction and training
Tenants are forbidden to:
 to storage on the lobbies, staircases and on other evacuation routes of the building, any materials that would obstruct the evacuation or would increase the danger of fire;
 to use any heating radiators or any other heaters;
 the usage and improvisation of electric heating installation

Waste Policy
ElectroSigma Offices is committed to recycling waste on as many waste streams as possible. Each working space is equipped with separate waste bins for:
 Paper and cardboard
 Plastic materials
 Cans
 Glass
 Other types of waste, such as : waste bins for collecting batteries and fluorescent tubes.
Also, the waste storage space, placed on the site, on a generous area, has also an additional dumpster for electric appliances. The Restaurant functions with a different waste policy, having 2 additional waste streams, which are stored in a separate waste storage space adjacent to parking places on the site :
 Cooking oil
 Food waste
For the other waste streams (paper & cardboard, plastic materials, cans and glass), the restaurant will also use the offices' policy and store these types of waste at the waste storage space adjacent to parking places, on the site.
Contracts are in place for the collection of recycled waste, operated by Rosal - paper & cardboards, glass, domestic waste, Stena collecting batteries and fluorescent tubes, Reformatex, for cans, plastic materials, and a separate one, with Concept Oil, for the collection of food waste prior to composting it and
also for the restaurant's cooking oil.
At the end of each working day, the waste bins are emptied by the cleaning service. The tenants have the obligation to enforce the waste policy to their employees, encouraging them not to have individual waste bins, or if they specifically require individual waste bins, to use them for specific waste streams. Particular care should be taken to prevent damage to carpets from liquid leaking from the bags (e.g. unfinished tea or coffee cups). No building contractors' construction waste is to be placed in the bins provided at any time. All waste arising from fit out works is the responsibility of the fit out contractor to remove from site. The waste produced by this contractor will be monitored by the building management team. Any costs levied for the removal of undisclosed items found on the property will be charged to the tenant that the fit out contractor represents.
Where more than one fit out is taking place and responsibility cannot be established, the additional costs will be shared between the respective tenants.

10. Refit/Rearrangement Considerations
The Tenant shall have the right and the obligation to carry out the Tenant's Works within the Premises according to the Fit-Out Plan expressly agreed to by the Landlord.
During the initial fit-out of the Space, but also later on, in case of any other works, the Tenant and/or any of the contractors, agents, representatives or employees of the Tenant shall:


 make sure that all works are carried out by emitting at little noise and dust as possible, the Tenant being obliged to take all necessary measures in this respect;
 interfere to the least possible extent with the other tenants and/or neighbors in the vicinity of the building
 not bring in gears, machines or heavy equipment into the Premises which could cause structural/serious damages to the Premises and/or the buildings around it;
dispose of all the waste and refuse specific for the fit-out works of the Premises at his own initiative and costs;

 take over the responsibility for and repair, as the case may be, all losses or damages of any kind inflicted to the Premises, including the reinstatement of the initial conditions of the Premises in all cases provided in this Contract;  provide the Landlord with all necessary documents for the installation of telephone lines, internet cables, alarm and surveillance systems, provided that such documents have been asked for by the competent Authorities [through written notes] or that they are necessary according to the Applicable Law, and provided that such documents are not confidential;
not carry out any kind of works without the Landlord's consent;
agree on the working hours in advance with the Landlord.
Regarding the works that the Tenant wishes to carry out on the Premises and for which the Landlord's approval is required, the Tenant shall submit for the Landlord's approval detailed plans and technical specifications for the works he wishes to carry out in the Premises, in the form required by the Applicable Law and in accordance with the usual practice in the fields of construction and architecture. Under no circumstances shall the Landlord be responsible for the accuracy or the integrity of such documents received from the Tenant and neither for the fact whether they have been drawn up according to
the Applicable Law. Any modification of the Premises, regardless of its nature, shall be carried out at the expense and risk of the Tenant, in a workmanlike manner, using materials and labor forces of the best quality, in accordance with the Applicable Law and the House Rules.

Repairs and Maintenance of the Premises
During the entire Lease Term, the Tenant shall maintain cleanliness of the Premises, good conditions of security and operation at his own expense and he shall carry out the necessary repairs and replacements with regards to, including, but without being limited to: glass panels, doors, floors, walls, electric and lighting installation, sanitary installation and the firefighting system, devices and equipment, and any air conditioning system servicing the Premises.
The Tenant has the obligation to repair any damages caused to the Premises, intentionally or accidentally, by his own fault or that of his employees, of third parties or of his clients, within a reasonable period of time, that is justified by the nature of the repair works to be carried out, but not longer than 10 Business Days. The Tenant shall bear all costs of such works.
The re-fit and re-arrangements of the interior furniture will not have a major impact on the MEP components, due to the flexible design and execution of the MEP networks.
Thus ventilation and HVAC networks can have changeable layouts, which sum up an area of approximately 30-40 sqm. This way, the internal layout can be remodeled within any space of four columns.
The cables for plugs and low currents have been designed and executed in the technical ceiling, mounted on the open office area, all over the building. Because of these characteristics, the high and low currents cables, plugs can be easily changed and/or refit, without affecting the good functionality of the building.
The thermal energy for heating and cooling purposes is metered for each floor, using sub-meters placed in the technical rooms, that allows the reading and recording of the energy consumed for heating and cooling of the building.
The hot and cold water consumption is monitored by the each floor sub-meters, which record the hot and cold water flows consumed on those areas of the building. The restaurant and professional kitchen, on the Ground Floor, have their own sub-meters for hot and cold water, thermal and cooling energy and for electricity, as well.


Working Space Arrangements
In order to benefit from the good quality natural light, working spaces will be arranged at no more than 7 meters from the exterior walls. Working spaces are arranged near the exterior walls and leaving the middle space for circulation, these working spaces will also benefit of good natural light.
The tenant has also the obligation to fit the working spaces at no more than 7 meters from the exterior walls, thus leaving the middle spaces for circulation and/or meeting rooms.

Training
The Facility Management will be trained on how to use the building services and all the management policy of the building. The training will be provided when the building starts to operate. For any question, the Facility Management will contact the person responsible for the specific topic (contact details are provided at the end of the document).
The tenants will be trained on how to use the systems in the building, management policies and emergency procedures. The training will be provided by the Facility Management when the tenant starts its activity in the building. Further training can be requested when the tenant considers it necessary. For specific questions, the tenant will use the contact details provided at the end of the document.


Environment & Sustainability
The building design is underpinned by a holistic environmental strategy to reduce energy and water consumption, to address carbon emissions and responsible sourcing of the materials for refurbishment and cleaning, as well as Health & safety issues and a selective Waste Management System, as stated above.